Add and Edit Class Information

Registrations Tab

Under the Registration tab, Administrators are able to manually Add Registrations to a class and download different class Reports.

• Adding Registrants

  • Under the Registration tab, click on the Add Registration(s) button.

  • Select the Seat for the registrant, enter the Registration Fee amount, select Billing Customer and Employer if Employer or a third party is paying for the seat.

  • Select the user you want to add to the Class and click Add button.

• Edit Registration

  • Click on the Pencil icon next to the users registration.

  • On the Edit Registration page, you are able to update the following information:

    • Hours Worked to Date (if required)

    • Approval status (The current status of the Participant at the time of this registration.)

    • Attendance status (The current status of this record in the registration process or workflow.)

    • Comments (Additional information that is specific to this registration.)

    • Seat

    • Registration Fee amount

    • Billing Customer

    • Employer

  • Click Save after changes were made to the users registration.

• Download Reports

  • Reports available for Classes:

    • Registration Report (*.pdf / *.xlsx)

    • Detailed Registration Report (*.pdf / *.xlsx)

    • Attendee List (*.pdf / *.xlsx)

    • Scores Report (*.pdf / *.xlsx)

    • Most Improved Report (*.xlsx)

  Gradebooks Tab

  Under the Gradebooks tab in a Class, admins can create a New Gradebook by clicking on the New Gradebook button or select and existing Gradebook by clicking on the Find Gradebook button.

• Create New Gradebook

  • Click on the New Gradebook button.

  • Create a Title for the new Gradebook, select Period (optional) and select the Achievement.

  • Choose if you want to include only Scores in the Gradebook or Standards (Compentencies) as well. If Standards is included, select the Competency Framework you want to attached to the Gradebook.

  • Select Save

• Add Existing Gradebook

  • Click on the Find Gradebook button.

  • From the dropdown list, select the existing Gradebook you want to assign to the class.

  • Click on the Plus Icon next to the dropdown list.

You can remove the Gradebook from the Class by clicking on the Trash Can icon next to the Gradebook attached to the Class.

Seats Tab

Under the Seats panel, select Add Seat

• Add a Seat Name (title for the seat)

• Add Seat Description

• Set Seat Price

  • Free

  • Single Price

  • Multiple Price Levels (Example: members pay less than non-members)

    • Add the seat name in the Price Name field;

    • Add the seat cost in the Price Amount field;

    • Select the Group Status you are creating the seat for and click the Add Price button.

    • Repeat the above steps to create all the required seats for the Class.

• Choose whether Taxes apply for this seat.

• Add Seat Agreement (Terms & Conditions that a users needs to Agree to before moving forward with class booking)

• Select Save

Content Tab

Under the Content tab, you are able to add or edit the following Class details:

• Title

• Summary

• Description

• Materials

• Instructions

  • Contact and Support

  • Accommodation

  • Additional

  • Cancellation and Refund

  • Registration Completion

Class Setup Tab

After a Class is created, the following information can be added or edited under the Class Setup tab:

• Identification

  • Achievement: Achievement that contains the Program you want to evaluate with this class.

  • Event Title: The descriptive title for this class.

  • Event Identifier: A globally unique identifier for this class.

  • Source: The background source or external reference code for this class.

• Schedule Information

  • Event Start: The start date and time for this class event.

  • Event End: The end date and time for this class Event.

  • Duration: Duration of this class event.

  • Credit Hours: The number of credit hours associated with completion of the class.

• Publication

  • Status: The business process for managing classes has several steps; this is the current step in the process.

  • Registration Start: The date and time when registration for this event is open, after which new registrations are permitted.

  • Registration Deadline: The date and time when registration for this event is closed, after which no new registrations are permitted.

• Location Information

  • Venue: The Venue where the class is taking place.

• Attendance

  • Capacity: Set the capacity limit for the class. Enter the Minimal Capacity (Optional) and Maximum Capacity number of registrants required to attend a class. If there is no minimum number of registrants required, you can leave the Minimal Capacity section blank and only add the maximum number of registrants that can attend the class.

  • Waitlisting: Enable or Disable the ability to allow Waitlisting for a class.

• Contacts

  • Instructors: Add instructors for the Class by clicking on the Assign Instructors button.

    • Search for the Instructors by Name, Email or Group.

    • Select the Instructor and click Add